Employee Resource
Financial Resources for Schools
Some of these files contain sensitive information and are password protected. The Business Department, financial secretaries and some administrators have access to these files.
SunGard/IFAS
Accounts Payable
Purchasing
- State Contracts
- Purchasing Policy
- Purchasing/Payment Procedures
- District Quotation Sheet (xls)
- District Quotation Sheet
- Sole Sources Justification Form
- Bid Categories
- Fiscal Year Cutoff Dates
Procurement Card Information
Accounting Help
How to Withdraw Money from a State Pool Account
First, complete a yellow "Invoice Payment" request form.
Fill in:
- Date
- School
- School Vendor Number and Code (P1, 2)
- School’s name in the Vendor Name area
- School’s Address (including City, State, Zip)
- In the Description of Services area show “Withdrawal from State Pool Account”
- Don't write anything in the areas for Invoice No. and Invoice Date.
- In the Invoice Amount area, show the amount you want to withdraw.
- Don’t write anything in the Account Number area. Lana will fill that in.
- In the Total area show the amount you want to withdraw.
- In the Submitted By area show the name of the person making the request. This is usually the secretary and not the same person who is approving it.
- The Principal/Director needs to sign and date the Approval area.
Send the form directly to Lana. If we receive the paperwork early in the day Friday, Marg can usually have your check ready for you by late afternoon the following Wednesday.
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